Commnia Construction Software from pre-construction to handover

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Site Access Control

Every worker. Every entry.
Zero paperwork.

Commnia Site Access combines digital sign-on, site inductions, facial recognition and smart gate control in one platform - built for Australian construction.

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Commnia Sign-On module showing site diary integration, inductions and active site users
25+
Years in Construction Tech
12,500+
Completed Projects
50,000
Faces Supported Per Site
100%
Australian Built & Supported
Why Commnia

Site access the way it should actually work

Not a siloed safety app. Commnia Site Access is embedded within your construction platform - sign-on data flows directly into site diaries, document management, and compliance reports.

Seamless Platform Integration

Sign-on events feed directly into your Site Diary, attendance registers, SmartForms, and Document Register automatically. No double entry, no manual reconciliation.

Document Management Built In

Induction forms, SWMS, white cards, and certificates captured and stored directly within Commnia's Document Register - not scattered across emails and shared drives.

Safety & Quality in One Platform

Pre-start notices, induction approvals, and WHS compliance records all live in the same system as your defects, RFIs, and quality workflows.

The Workflow

One scan. The rest is automatic.

From first arrival to gate access - the entire process is handled. Workers scan, complete their induction once, and every visit after that is frictionless.

01

Scan QR Code

Worker arrives and scans. Static or dynamic codes - both supported. Screenshot sharing blocked.

02

Registration

New workers self-register in seconds. Returning contacts are recognised and matched automatically.

03

Site Induction

Forms assigned automatically. General inductions completed once - never repeated for the same organisation.

04

Facial Recognition

Face enrolled once. Every visit after: instant scan, no manual check needed.

05

Gate Opens

Physical gate opens on confirmed identity. Sign-on recorded instantly. No supervisor needed.

06

Live in Site Diary

All sign-on, induction, and pre-start data flows directly into the Site Diary. Live man counts and hours, zero admin.

IDENTITY VERIFIED GATE OPEN
Smart Gate Integration

Face scanned. Gate opens. Done.

Commnia drives Diba Technology's facial recognition hardware, which handles up to 50,000 enrolled faces per site. Commnia does the enrolment, the induction and the gate assignment. Diba reads the face and opens the gate. Once a worker is inducted, every subsequent visit is completely frictionless.

  • Face enrolled once during induction - never repeated
  • Sign-on recorded in site diary automatically on gate entry
  • Sign-out captured on the way out - face scanned at the gate, exit recorded
  • Uninducted workers physically cannot enter - the gate stays closed
  • Works alongside QR code sign-on for mixed-deployment sites
  • No supervisor required at the gate. Zero manual intervention.
Deployment Scenarios

Start simple. Scale when you're ready.

Four deployment scenarios from basic QR code through to full facial recognition with physical gates. Mix and match across sign-on points on the same project.

01

Basic QR Code Sign-On

No hardware required. Deploy immediately. Workers scan a printed or dynamic QR code and are logged to the site diary automatically. The starting point for any project.

No HardwareInstant DeploySite Diary Sync
02

QR + Pre-Start Safety Notices

Workers must read and acknowledge a daily safety briefing before sign-on completes. Rich HTML notices with video and PDFs. Sign-on blocked until acknowledged - 100% compliance enforced.

WHS ComplianceAuditable RecordsDaily Briefings
03

QR + Full Induction Management

New workers complete a full induction before gaining access. General inductions carry across projects for the same organisation - workers fill in their details once, not every time they move sites.

Induction FormsApproval WorkflowCross-Project Reuse
04

Full ACU + Smart Gate Control

Physical gate integration with facial recognition via Diba Technology hardware. Inducted workers walk up, face scanned, gate opens. No supervisor. No manual check. No uninducted access.

Facial RecognitionPhysical Gates50K Faces
Full Feature Set

Everything site access needs to do its job

Static & Dynamic QR Codes

Auto-refreshing codes prevent screenshot sharing. Printed static codes for no-device sites. Works with QR Locations across the project.

Worker vs Visitor Separation

Different sign-on points with different requirements for labour, visitors, and contractors.

Geolocation Auto Sign-Out

For QR code sites without gates. Workers are signed out automatically when they leave the site boundary. On gated sites the exit scan does this.

Site Diary Auto-Population

Every sign-on flows automatically into the Site Diary with trade, company and timestamp.

SmartForms Integration

Induction forms and compliance documents stored in Commnia SmartForms with a full audit trail.

WHS Compliance Records

Every pre-start notice acknowledged is time-stamped and stored. Full auditable trail.

SMS & Email Notifications

Induction links sent automatically via SMS and email. Daily reminders for incomplete forms.

iOS, Android & Web

Works on any device. Workers without the app sign on via mobile web - no install required.

Real-Time Attendance Register

Know exactly who is on site by trade and company at any moment. Updated on every event.

One Platform

Not a safety bolt-on.
A connected platform.

Site Access is one module inside a platform that handles everything from tendering through to handover. Your sign-on data connects to every other part of how your site runs.

Site DiaryAuto-populated on each sign-on
SmartFormsInductions, SWMS, WHS forms
Document RegisterCertificates & compliance stored
Commnia InboxSubcontractor onboarding workflows
Contact DirectoryWorkers auto-recognised on arrival
COMMNIA SITE ACCESS Site Diary SmartForms Doc Register Inbox Contacts Diba Gates
Common Questions

Site access, answered

Does Commnia Site Access work without gate hardware?
Yes. Scenarios 1 to 3 need no hardware at all - workers sign on with a printed or dynamic QR code from their own phone. Physical hardware (an ACU reader and, optionally, a turnstile or gate) is only required for Scenario 4. Most projects start on QR code sign-on and add gates later, and the two run side by side on the same site.
How does facial recognition gate access work?
A worker enrols their face once, at the point they register with Commnia. Because Commnia already knows that sign-on leads to a gate, the face is captured up front rather than after the induction is approved. On every visit after that they walk up to the Diba Technology reader, their face is scanned, and the gate opens. The sign-on is written to the Site Diary at the same moment. No supervisor, no manual check, no paperwork at the boom gate.
How do one-day visitors and delivery drivers get onto a gated site?
They scan the QR code displayed at the gate. The registration page opens on their phone, they enter their details and select their company, their face is captured, and the induction attached to that QR code is issued to them straight away. Depending on how you have configured that entry point, they are assigned to the gate the moment they submit, or once an authoriser approves. This is the case most gate systems handle badly, because a separate access-control database has to be loaded and synchronised before the gate knows who they are - by which time a one-day visitor has already left.
Can we control more than one gate on the same site?
Yes. Access is controlled by path - the process attached to a QR code and its gate, covering which forms have to be completed, whether approval is required, and which gate or gates the person is assigned to. A single site can run a main labour entry, a head office entry with a short visitor induction, and a restricted zone requiring a named authoriser, all at once. Someone already cleared at one gate who needs another only completes the extra form for that path - their face is already enrolled.
Do workers have to redo their induction on every project?
No. The general induction covers the worker's own information - personal details, next of kin, tickets and licences - and is completed once, then travels with them across every project in your organisation. Only the project induction, which covers site-specific hazards and rules, is repeated. A subcontractor moving from one of your sites to the next starts in minutes rather than repeating the whole process.
Can you stop a subcontractor's workers entering before their SWMS is in?
Yes. Alongside individual inductions you can attach document requirements at company level - SWMS, insurances, licences - and mark each as required or optional. The check runs against the company rather than the person, so it is satisfied once no matter how many workers that subcontractor has on the job. Until it is met, their people are not assigned to the gate. The control sits at the gate rather than depending on someone at the site office remembering to check.
Does site access integrate with the Site Diary and attendance records?
Every sign-on flows straight into the Site Diary with the person, their company, their trade and a timestamp, whether they came through a gate or scanned a QR code - both appear in the same record. That feeds the real-time attendance register and the trade breakdown, and it shows who is inducted, who is part-way through, and who is on site without a completed induction. There is no gate log to reconcile against a separate safety register.
How is facial recognition data handled?
Face enrolment is done by the worker themselves through the Commnia app or the gate registration page, with consent captured at the point of enrolment, and the enrolment is tied to the projects they have been assigned to. Facial images are biometric information and are treated as sensitive information under Australian privacy law. Full detail on data handling, storage and retention is set out in the Commnia Trust Centre and Privacy Policy.

Ready to take control of who's on your site?

Talk to the team about the right deployment scenario for your projects. Start with QR codes today, add gates when you're ready.

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