Many users can now collaborate over a form. Form owners can invite people to a form by copying them into the original Inbox email, or by inviting them via the Forms Register. Each collaborator can edit any section of a form and their additions will be logged with their initials.
Commnia now automatically saves drafts of markups in the Markup and Send feature.
We’ve upgraded Commnia to .net 4.8. This will improve speeds.
Users can now re-open forms. This will be logged in the form’s History page.
Users can now type rather than select the upload date on the Upload Documents screen.
Users can now send Forms with the permission set to Project to only one recipient at a time. If users try to send to more than one recipient, the system will throw an error message.
We have increased the number of font sizes available on the Form Builder.
The eraser and undo function on the Markup Tool will now function correctly.
The Document Register will no longer break when reporting on 500 plus items.
When one shares a form, the notification will now link to the Form template itself rather than the Form Library.
Printing a form with images will now show the images in the correct size.
Switching between documents in the Markup and Send page will no longer remove comments
Updating a user’s position on the Global Contacts page will now refresh instantly
Clicking to invite a user to a form multiple times will no longer send multiple notifications
Collaborators can now fill out a form before the recipient has moved it to Draft status
If two users update a form at the same time, the system will now inform the latter contributor that their updates could not be saved because changes have been made to the form and ask them to refresh their screen.
Users can now sign themselves out of sites by rescanning the QR code they used to sign in. This will be logged in the Site Diary.
Deactivating a company will now deactivate all user under that company.
Uploading photos to the Site Diary on the mobile app will now show a progress bar.
It is now faster to upload photos to the Site Diary and Site Manager. These images will be compressed to smaller files without sacrificing their quality.
Made a series of backend changes to improve the overall performance of the system. Commnia should now run faster overall and pages should load more quickly.
Fixed a bug where some projects in tendering status would deny access to the tendering modules
Fixed a bug where Company Document Management would crash when the pending documents field failed to load
Fixed a bug where deleted users were still being added to the Smart Grid
Fixed a bug where QR sign-on codes were not recognising pending induction forms.
Fixed a bug that was preventing users from deleting documents from the Document Register.
Several other UI tweaks and small bug fixes to improve usability.
You can now automate many processes in Commnia using our new automations feature. Using automations, users can:
Automate induction by sending out induction forms to all relevant personnel.
Allow labourers and site visitors to register themselves into your Commnia contacts
Users can now require users to be inducted before signing on to site by linking their QR sign on with automated inductions. When a user tries to sign on to site, the system will check if they have completed their induction form. If not, they will be sent an induction form to fill out. Once their induction is complete, the user can sign on.
Users can now slide through multiple photos on the Site Diary mobile app
Users can now expand the size of photos attached to Forms
Users can now add a revision reason to multiple documents when uploading multiple documents
We’ve simplified the project creation and licensing process. Users can now select one of six stages to their project—Design, Tendering, Construction, Maintenance, Closed—that correspond directly with a licence type.
Users can now archive multiple projects via the Project Register.
Fixed a bug where the Outlook plugin was sometimes failing to recognise a user’s project access
Fixed a bug where copy-pasting large amounts of text would sometimes cause formatting issues
**NEW** You can now rename and attach markups and comparisons to a correspondence from the document view
**NEW** Users can now require several recipients to sign of sections of a form.
The Form Register now includes a history tab. The history tab shows which users actioned a form and which users notifications were sent out to.
You can now export form submissions to Excel. This feature is available on the form submission page and on the Site Manager.
Internal users can now sign other users out from Site Diary. Signing a user out will automatically calculate their total hours on site and add it to the Site Diary summary page.
Correspondences will now show the whole history of messages in the correspondences. This change affects both the Commnia Inbox and the copy of the correspondence sent to email clients.
Users can now attach .doc, .docx, .xls, .xlsx, .jpg, .jpeg, .png, and .pdf files to Site Manager items
We have clarified the attendees of the Meeting Minutes
Fixed a bug where HTML content was not formatting correctly on Meeting Minutes
The Tender Dashboard will no longer break when filtering by multiple inputs
Fixed a bug where dropdown searches that yielded no results were not displaying correctly.
Fixed a bug where some markups in the Markup Tool were not deleting.
The Comparison Tool will now only become available when two documents are selected.
**NEW** You can now compare two documents via the Document Register. This feature will overlay and align the two documents, and highlight the differences in red and blue.
**NEW** Documents attached to emails will now split into several categories, making them easier to track.
We’ve changed Site Issues to Site Manager. The Site Manager holds all your site work items, including Defects, ITPs, Checklists, and custom categories.
We’ve improved the workflow of approving Forms using your mobile number. The process is now easier and smoother.
You can now multiselect on the Document Register by shift-clicking a range of documents.
Users with access to a Commnia Drive folder will now be notified if that folder is deleted or restored.
Fixed several bugs where buttons did not always respond in Cost Tables.
Fixed a bug where certain folders were not copying across projects correctly.
Fixed a bug where the mouseover was not working.
Fixed several display errors with the Inbox and emails, such as Standard Clauses appearing incorrectly.
We’ve redesigned the Form Builder to make selecting modules cleaner and easier.
Various minor improvements to Forms UI to make it easier to navigate and more consistent with other Commnia modules
The Submit and Save button now appears at the bottom of Forms, rather than the top.
Added the ability to add Images and Videos to Forms. Add company logos or induction videos to Forms you send from Commnia.
You can now create a printable report on Form submissions, including a QR code that links to the Form in Commnia.
Users can now click the green Form button in emails to view the attached document.
Forms now has its own menu item. Communication + Contracts has been renamed to simply Communication.
Searching for contacts in emails will also include their company name.
Fixed a bug where two popups would appear when changing access on Commnia Drive.
We’ve renamed PDF Letter to Print to PDF in Commnia correspondences.
Fixed a bug where the system would send two notifications after one. It now sends only one.
We’ve improved the project dropdown to make filtering through your projects easier and made it an easier overall experience. Archived projects will no longer show up in your project dropdown by default.
Checklists and inspections module. You can now create checklists and inspections as part of the Site Manager. Assign an Inspection Test Plan (ITP) to a user and require that they fill out a checklist to mark the item as complete.
You can now mark confidential Forms as private, meaning only the sender and recipient can view them. Use this feature for Inductions and other sensitive material.
Commnia Sign-on will automatically add sign-ons into your contact data base. If the sign-on is an existing user, their data will be linked. If they are a new user, they will be added under a Guest company.
Forms are no longer tethered to Inbox Categories. You can create your own Categories for ‘
Forms can now allow photos and document attachments
We’ve made it easier to assign and complete items in the Site Manager, such as defects and inspections
We’ve rehauled the emails sent from Commnia so it’s easier for users to download attachments, view PDF letters, or access the email in Commnia.
In addition to filling out Forms on your mobile phone, you can now view and send them.
We’ve made improvements to the functions and looks of the mobile phone app.
Fixed several issues around popups appearing twice and other popup errors.
We’ve clarified several error messages across the system.
We’ve fixed several issues around the Commnia Drive, including deleting and sharing access.
The search in Site Diary now works again. Contact lookups that disappeared from some pages have been reinstated.
General improvements and UI touch ups to make navigating easier.
Forms is now accessible from the Communication menu.
You can now assign, edit, share, and delete Forms from the Forms Templates menu.
Users can now fill out forms themselves via the Forms Template menu.
You can now assign Forms with a due date. The due dates will be reflected in the Forms Entries page.
Various UI improvements to the Forms Templates and Forms Entries pages.
Builders can now edit the first name, last name, phone number, and job position of their contacts.
When an external user updates their details on the My Profile page, they will now have the option to push these updates to builders they work with.
Users can now import defects directly from Excel spreadsheets using the Import Defect tool.
The Tender Dashboard will now show the correct results when filtering multiple statuses.
Auto-fill suggestions in filter search boxes will now capitalise correctly.
Fixed an error where the Meeting Minutes and Site Diary pages would not refresh properly when changing projects.
Fixed an error that would appear when accessing Commnia using Google Chrome on certain iPad models.
Fixed an error where some Commnia links were giving errors or asking users to log in again.
Improved error messaging on projects that are unlicensed or where a licence has expired.
Fixed several display issues when using Commnia on a mobile device.
Fixed an error where change email requests would not reflect the changes on the user’s profile page.
Clicking the buttons on the Company Document Management page will now successful redirect the user to the specified project.
Fixed an error where the save button on the contact details page was cutting off for some users with small screens.
Photos in Site Diary will now display by default at their full size.
Fixed an error where the last message in certain Inbox views was cut off.