Commnia Changelog


Commnia 3.2.8

Release Date: 18/05/2023

Improvements

  • Form elements will always be visible when creating a new form template

Bug fixes

  • Sender of a form will have access to edit the sent form
  • EOT Days Approved total count has been fixed
  • Reports button will appear when Defects has been selected in Site Manager
  • Project will appear when creating a new automation in Control Panel
  • Deleted Site Manager Locations will not be visible in new records, however, previous records will still be available to view
  • Creating new Site Diary will automate weather conditions

Release Date: 12/05/2023

Improvements

  • Digital signature sign off will have the option to be signed with a different mobile number
  • Form Submissions will open as a side draw
  • Signature can be edited when creating transmittal or tender emails in SmartGrid
  • Users have the ability to delete and restore Form Submissions
  • QR locations can be created when saving Site Manager

Bug fixes

  • Download page email link will take you to the assigned email and project
  • Users will not lose their mark up if esc was pressed
  • Answers will be displayed when opening a Form Submission
  • Users can filter Form Template by project
  • View active projects in Project Register

Release Date: 05/05/2023

Improvements

  • Forms Templates have a redesigned interface
  • When a new subtask is created within the original task, no forms will be attached to it

Bug fixes

  • Creating subtasks in Forms will generate reference number
  • Setting the Site Manager activity report to 0 in Project Register will not receive any notifications
  • Users can export their Form Submissions to excel
  • Added a save button to Project Register Settings
  • Sub folders can be selected in Commnia Drive
  • Text box will appear when selecting multiple locations in Site Manager
  • Users have the ability to add cost tables to emails

Release Date: 28/04/2023

Improvements

Bug fixes

  • Security group is visible now in Users and Groups
  • Users are able to attach forms to email and site manager
  • Sending images from Commnia inbox will appear in Gmail

Release Date: 21/04/2023

Improvements

  • The discipline panel in the Document Register can be minimised
  • Document Register filter section can be collapsed
  • Form names has to be unique
  • New design for Forms
  • Automated document number has been implemented into Forms

Bug fixes

  • Sorting in Document Register has been fixed
  • Site Manager revision number will appear when creating a related item
  • Height of documents displayed in Document Register has been fixed
  • Set as most current button was not appearing on the next page of revisions
  • Merging documents with different document type has been fixed
  • Users can submit digital signature sign off in Forms

Commnia 3.2.7

Improvements

  • Users have the ability to export selected documents
  • The email template will appear when submitting comments in Workflows
  • Users have the option to select to print with or without recipients
  • Included Site Manager email notification frequency
  • Refresh result filter has been added into Document Register
  • New design for Contacts
  • New design for Project Register
  • Inbox classic register view can be sorted by ascending/descending order
  • Sending a private form to multiple recipients, each recipient will have a unique submission
  • Sending a form with multiple recipients will have one submission with multiple collaborators
  • Document Register email notifications has been updated to a new design
  • Users can review documents attached to a draft email
  • Job Code change notification has been updated to a new design
  • Document Register interface from Inbox has been updated to new design
  • Document Register status will allow one status to be selected at a time
  • Site Manager activity report frequency can be configured
  • External contacts can create and edit contacts within their company if additional permission is given to them by an administrator
  • Forms Table has been implemented into Forms
  • Users can CC users when creating a new defect in Site Manager
  • New design for Commnia Drive
  • Form icon will appear when a form has been attached to Site Manager
  • Packages filter appears in the main Document Register
  • Discipline panel has been implemented into the Document Register
  • Submitting a support ticket will open a new email window
  • Additional markup tools have been added to Workflows
  • Category panel has been implemented into Site Manager

Bug fixes

  • Names will appear in change log when editing received from
  • Printing Forms has been fixed
  • Error has been fixed when saving new contact and company
  • Selecting shift will select the specified documents
  • File size will be recorded in Commnia Drive
  • Documents will stay selected after downloading documents
  • Error has been fixed when save all documents is selected when editing documents
  • New Defect heading has been fixed
  • Pending status will only show pending documents in the Document Register
  • Removed Build Start and Finish columns from Project Register
  • Expired projects will only appear when the expired status is selected in Project Register
  • UI issue when creating a new company has been fixed
  • UI issue for Project Register has been fixed
  • Users can remove reason when editing in Document Register
  • UI design for My Projects in Project Register has been updated
  • Select all checkbox in Project Register has been fixed
  • UI issue for new project has been fixed
  • System error will not appear when a user is accessing user details in Users and Groups
  • Site Manager notifications has been fixed
  • Fixed the Site Manager New dropdown list
  • Documents will stay selected after clicking share in the Document Register
  • Users will be able to download documents from email
  • Submitting form table with more than one row will be saved
  • Document numbers will be displayed when a discipline is selected
  • Exporting selected documents will generate a report of the document list
  • Editing document number has been fixed
  • Download document menu will not be overlapping with disciplines panel
  • Date and time fields will be displayed as selected in Forms report
  • Users can attach documents from the register to Site Manager
  • Download as original upload has been fixed

Commnia 3.2.6

Improvements

  • Confirmation message will appear when user sends out Meeting Minutes
  • Zip files are no longer accepted when uploading documents to the Document Register or Commnia Drive
  • New Document Controller properties
  • Document Controller group have been given access to ‘Accepted’ when uploading documents and has the ability to change accepted revisions
  • New design for Document Register
  • New design for filter page in the Document Register
  • Removed BuildTools logo
  • Custom date picker has been added in Upload date search bar in Document Register
  • Pop up notification will appear to confirm that a Package has been created via Document Register
  • Included all PDFTron tools into Workflows
  • Unsuccessful tenders will be removed from the Grid and Transmittals
  • Users can now upload STP files and a maximum of 2GB per file into Document Register and Commnia Drive
  • Site Manager activity frequency report has been implemented
  • New edit interface design in Document Register
  • Included date and time when document has been uploaded to the Register
  • New design for Site Manager
  • Users have the ability to add a reason when rejecting a document

Bug fixes

  • Forwarding a defect will change the status to New
  • Mark-up comments section will appear when marking up from Document Register
  • Selected document will be highlighted in the document view via Document Register
  • Selected revision will not appear when selecting second revision to compare
  • The page number will function when switching between Document Register views
  • Disabled users from marking-up documents when they are not part of the email
  • Updating status of comment in the Document Register will be saved
  • Editing document layout has been fixed
  • Assignee will receive a notification when a Task has been assigned to them
  • Replying to workflow will include all recipients
  • Filter dropdowns in Document Register are now responsive
  • Pending Acceptance filter in Company Document Management has been fixed
  • Created 2 buttons for Export – Export Register and Export Transmittal
  • The filter Upload date in the search bar will display selected option
  • HTML passing when user selects private and confidential in Inbox has been fixed
  • Accepted date filter logic has been fixed
  • Users are able to view selected revisions
  • Removing contact from Document Controller List will display correct message
  • Site Manager daily status report link has been corrected
  • Revision Date will be sorted in descending order in the Document Register
  • Inbox email preview will be sorted alphabetically by company then recipients
  • For Quotes category will have Default Private automatically ticked in Control Panel
  • When sender prints any private emails, it will include all recipients in the PDF document
  • Reset filter in search bar has been fixed
  • Upload date selection in search bar has been fixed
  • Replying to workflows will include all recipients in the email
  • Site manager related items will appear
  • Reports button in Defects has been added back
  • Uploading pending documents will take the user to pending status
  • Error message will not appear when location has been entered when creating new defect

Commnia 3.2.5

Improvements

  • Deleted Bidders filter has been added in the Tender Dashboard
  • Users can mark-up and attach document register files on mobile
  • New Cost Table design for email template
  • New UI update for Reviews and Mark-up table
  • Newly created packages will appear at the top of the list
  • New design update for Site Manager
  • Added a new option to recreate and print documents in Inbox
  • Workflows have been limited to sending 5 marked up documents, if more than 5 it will be saved to drafts
  • Inbox category list will show security group (private, confidential, private-confidential)
  • Users will be unable to create project if their project cap has been exceeded
  • Open and Unread filter in Inbox has been moved under the Filter page
  • A popup will appear for users to select which revision they would like to compare in the Document Register
  • Users can see all comments made when viewing a document in the Document Register
  • The chat log will update if the status has been changed in Site Manager
  • The comment section is also added to the document view in the Document Register

Bug fixes

  • Formatting for email on mobile has been fixed
  • Download button not appearing in Inbox has been fixed
  • Sorting documents in ascending order in Inbox
  • Increased description text width in Document Register
  • Edit document menu overflowing has been fixed
  • Changed excel date format to dd/mm/yyyy in Defects
  • Cost table missing from Email Preview page has been fixed
  • Users will receive a notification once a defect has been competed
  • Opening an email with marked up documents will show all comments in Workflows
  • Recipients replying to workflows will be able to see all mark-ups
  • Form template option buttons will be visible if category name is too long in Form Library
  • Workflows will exclude auto cad count

Commnia 3.2.4

Improvements

Bug fixes

  • Tags in standard clause template will automatically fill in when creating a new email
  • Removed extra recipients from Workflows and mark-ups are saving correctly
  • Deleted contacts will not appear in Project Contact list when generating a new email
  • Commnia Drive QR Code link copy button has been fixed
  • Renaming the attached mark-up will be saved when creating an email
  • Removed update button when editing signature in My Profile
  • Sending DWG mark-ups has been fixed
  • When private form is forwarded, the forms caption will appear for recipients
  • Assignees can create related items in Site Manager
  • When a user sends out documents and mark-ups, only the mark-up will be attached to Workflows
  • Marking up from Commnia drive will send
  • All marked up documents will be under the Attachments section in the download page
  • Emails will send when a marked up document is attached
  • Removed the duplication of marked up pdf documents in email
  • Markup and Review button will appear in outlook

Commnia 3.2.3

Improvements

Bug fixes

  • Export to excel will export all results from the Document Register
  • Import from excel template in Site Manager will populate the required fields
  • Creating a new task from Inbox has been fixed
  • Tasks associated with an email will show a flag icon
  • Task list will be visible without the need of selecting a project
  • Project Register filter has been fixed
  • When an email is open the sender section will be highlighted
  • Internal users can edit pending documents

Commnia 3.2.2

Improvements

  • Changed the contact lookup when selecting collaborator or authoriser in Forms
  • Included a last modified column in the Form Register
  • User can refresh pending documents in Company Document Management
  • Ability to initiate the form and then email it for another user to complete
  • Category drop down menu has been added to Site Manager
  • Template details will appear when selected in Control Panel
  • Users can invite multiple collaborators to a Form
  • Clicking the cog will lead straight to Control Panel
  • Users can remove incorrectly added document from the workflow
  • Users can see who and when a contact has been deleted or restored in the Last Updated By icon
  • UI changes in Inbox – email preview update

Bug fixes

  • Users can generate a transmittal report with over 200 records listed
  • When a new task is created the job will be automatically selected based on the project that you are in
  • Packages button will always be displayed, will become active once a document is selected
  • If a user has 2 accounts their signature will sync across other accounts
  • Forms – Invite Collaborator has new layout changes
  • Exporting Site Manager report has been fixed
  • Can upload any characters into the file name in Document Register
  • Adding recipient to an email will automatically refresh the recipient list
  • Template description in Grid will automatically fill in the tags
  • Tender Request category will always remain enabled in Control Panel
  • Users with full permission in a Commnia Drive folder is able to share with other internal/external users

Commnia 3.2.1

Improvements

  • Forms PDF report improvement
  • Upload date is now included in the Document Register search bar
  • Custom responses with colouring have been implemented into Forms
  • Text formatting in Forms
  • Once a user clicks submit in a Form, a message will appear and any unanswered questions will change to red if answer is required
  • Once a user has created a Form, they can grant internal users the ability to view/edit/admin access
  • Formatting of Site Manager generated excel report has changed
  • Updated Inbox filter

Bug fixes

  • Tender Dashboard bidders filter is now fixed
  • Downloading a single document and user selects DocNo – Description will now follow the selected file name
  • User will not receive error when downloading multiple documents in the download page
  • Uploading documents to register can include special characters
  • Adding document to existing Packages has been fixed
  • Fixed formatting of Forms

Commnia 3.2.0

Improvements

Bug fixes

  • Active projects will appear first when filtering in contact selection
  • Tender dashboard bidders filter has been fixed
  • My Project List filter has been fixed
  • Editing the QR sign on – link to inductions/workflows will refresh the list automatically if user has added a new induction/workflow in a new tab
  • Export to Excel in Site Manager has been fixed
  • Active projects will appear first when filtering a project in the contact selection via Email
  • Today button will be added into the date picker when licencing a project
  • Changing inbox views will keep email selected

Commnia 3.1.9

Improvements

  • System administrators can download archive projects
  • Accessing a deleted project will give non system administrator an error message
  • System administrators are able to reactivate deleted projects
  • System administrators can now delete projects
  • Preview of document mark-ups in workflow emails
  • Added a download icon for photos and files in Forms
  • Expired projects will appear in the project selection drop down
  • If an expired project is selected, a pop up will appear to activate project for internal users
  • Colour code project status in Project Register and status in the dropdown
  • Show All Status have been added the the status dropdown menu
  • Changed Safety Incident tab to Daily Journal in Site Diary
  • Company and recipient name will be sorted in ascending order in Inbox
  • Users will be given options to rename the downloaded document from the Document Register
  • Users can edit revision date in the Document Register editing tool
  • Users have the option to Send with Mark-ups in the Document Register

Bug fixes

  • Collaborators can mark up workflow emails
  • Users can view more than 10 images in Forms
  • Users can filter expired projects in Project Register
  • Licensed jobs will now appear in project selection dropdown
  • Photos attached in a defect will be saved
  • Users are able to access user details in Users and Groups
  • Removed edit functionalities in read-only license
  • Reset button in Document Register is now working
  • Creating meeting type sections in Control Panel has been fixed
  • Changed Tender Grid contacts to show global contacts by default

Commnia 3.1.8

Improvements

  • Many users can now collaborate over a form. Form owners can invite people to a form by copying them into the original Inbox email, or by inviting them via the Forms Register. Each collaborator can edit any section of a form and their additions will be logged with their initials.
  • Commnia now automatically saves drafts of markups in the Markup and Send feature.
  • We’ve upgraded Commnia to .net 4.8. This will improve speeds.
  • Users can now re-open forms. This will be logged in the form’s History page.
  • Users can now type rather than select the upload date on the Upload Documents screen.
  • Users can now send Forms with the permission set to Project to only one recipient at a time. If users try to send to more than one recipient, the system will throw an error message.
  • We have increased the number of font sizes available on the Form Builder.

Bug fixes

  • The eraser and undo function on the Markup Tool will now function correctly.
  • The Document Register will no longer break when reporting on 500 plus items.
  • When one shares a form, the notification will now link to the Form template itself rather than the Form Library.
  • Printing a form with images will now show the images in the correct size.
  • Switching between documents in the Markup and Send page will no longer remove comments
  • Updating a user’s position on the Global Contacts page will now refresh instantly
  • Clicking to invite a user to a form multiple times will no longer send multiple notifications
  • Collaborators can now fill out a form before the recipient has moved it to Draft status
  • If two users update a form at the same time, the system will now inform the latter contributor that their updates could not be saved because changes have been made to the form and ask them to refresh their screen.

Commnia 3.1.7

Improvements

  • Users can now sign themselves out of sites by rescanning the QR code they used to sign in. This will be logged in the Site Diary.
  • Deactivating a company will now deactivate all user under that company.
  • Uploading photos to the Site Diary on the mobile app will now show a progress bar.
  • It is now faster to upload photos to the Site Diary and Site Manager. These images will be compressed to smaller files without sacrificing their quality.
  • Made a series of backend changes to improve the overall performance of the system. Commnia should now run faster overall and pages should load more quickly.

Bug fixes

  • Fixed a bug where some projects in tendering status would deny access to the tendering modules
  • Fixed a bug where Company Document Management would crash when the pending documents field failed to load
  • Fixed a bug where deleted users were still being added to the Smart Grid
  • Fixed a bug where QR sign-on codes were not recognising pending induction forms.
  • Fixed a bug that was preventing users from deleting documents from the Document Register.
  • Several other UI tweaks and small bug fixes to improve usability.

Commnia 3.1.6

Improvements

  • You can now automate many processes in Commnia using our new automations feature. Using automations, users can:
    • Automate induction by sending out induction forms to all relevant personnel.
    • Allow labourers and site visitors to register themselves into your Commnia contacts
  • Users can now require users to be inducted before signing on to site by linking their QR sign on with automated inductions. When a user tries to sign on to site, the system will check if they have completed their induction form. If not, they will be sent an induction form to fill out. Once their induction is complete, the user can sign on.
  • Users can now slide through multiple photos on the Site Diary mobile app
  • Users can now expand the size of photos attached to Forms
  • Users can now add a revision reason to multiple documents when uploading multiple documents
  • We’ve simplified the project creation and licensing process. Users can now select one of six stages to their project—Design, Tendering, Construction, Maintenance, Closed—that correspond directly with a licence type.
  • Users can now archive multiple projects via the Project Register.

Bug fixes

  • Fixed a bug where the Outlook plugin was sometimes failing to recognise a user’s project access
  • Fixed a bug where copy-pasting large amounts of text would sometimes cause formatting issues

Commnia 3.1.2

Improvements

  • **NEW** You can now rename and attach markups and comparisons to a correspondence from the document view
  • **NEW** Users can now require several recipients to sign of sections of a form.
  • The Form Register now includes a history tab. The history tab shows which users actioned a form and which users notifications were sent out to.
  • You can now export form submissions to Excel. This feature is available on the form submission page and on the Site Manager.
  • Internal users can now sign other users out from Site Diary. Signing a user out will automatically calculate their total hours on site and add it to the Site Diary summary page.
  • Correspondences will now show the whole history of messages in the correspondences. This change affects both the Commnia Inbox and the copy of the correspondence sent to email clients.
  • Users can now attach .doc, .docx, .xls, .xlsx, .jpg, .jpeg, .png, and .pdf files to Site Manager items
  • We have clarified the attendees of the Meeting Minutes

Bug fixes

  • Fixed a bug where HTML content was not formatting correctly on Meeting Minutes
  • The Tender Dashboard will no longer break when filtering by multiple inputs
  • Fixed a bug where dropdown searches that yielded no results were not displaying correctly.
  • Fixed a bug where some markups in the Markup Tool were not deleting.
  • The Comparison Tool will now only become available when two documents are selected.

Commnia 3.1.1

Improvements

  • **NEW** You can now compare two documents via the Document Register. This feature will overlay and align the two documents, and highlight the differences in red and blue.
  • **NEW** Documents attached to emails will now split into several categories, making them easier to track.
  • We’ve changed Site Issues to Site Manager. The Site Manager holds all your site work items, including Defects, ITPs, Checklists, and custom categories.
  • We’ve improved the workflow of approving Forms using your mobile number. The process is now easier and smoother.
  • You can now multiselect on the Document Register by shift-clicking a range of documents.
  • Users with access to a Commnia Drive folder will now be notified if that folder is deleted or restored.

Bug fixes

  • Fixed several bugs where buttons did not always respond in Cost Tables.
  • Fixed a bug where certain folders were not copying across projects correctly.
  • Fixed a bug where the mouseover was not working.
  • Fixed several display errors with the Inbox and emails, such as Standard Clauses appearing incorrectly.

Commnia 3.1.0

Improvements

  • We’ve redesigned the Form Builder to make selecting modules cleaner and easier.
  • Various minor improvements to Forms UI to make it easier to navigate and more consistent with other Commnia modules
  • The Submit and Save button now appears at the bottom of Forms, rather than the top.
  • Added the ability to add Images and Videos to Forms. Add company logos or induction videos to Forms you send from Commnia.
  • You can now create a printable report on Form submissions, including a QR code that links to the Form in Commnia.
  • Users can now click the green Form button in emails to view the attached document.
  • Forms now has its own menu item. Communication + Contracts has been renamed to simply Communication.
  • Searching for contacts in emails will also include their company name.

Bug fixes

  • Fixed a bug where two popups would appear when changing access on Commnia Drive.
  • We’ve renamed PDF Letter to Print to PDF in Commnia correspondences.
  • Fixed a bug where the system would send two notifications after one. It now sends only one.

Commnia 3.0.9

New Features

  • We’ve improved the project dropdown to make filtering through your projects easier and made it an easier overall experience. Archived projects will no longer show up in your project dropdown by default.
  • Checklists and inspections module. You can now create checklists and inspections as part of the Site Manager. Assign an Inspection Test Plan (ITP) to a user and require that they fill out a checklist to mark the item as complete.
  • You can now mark confidential Forms as private, meaning only the sender and recipient can view them. Use this feature for Inductions and other sensitive material.
  • Commnia Sign-on will automatically add sign-ons into your contact data base. If the sign-on is an existing user, their data will be linked. If they are a new user, they will be added under a Guest company.

Improvements

  • Forms are no longer tethered to Inbox Categories. You can create your own Categories for ‘
  • Forms can now allow photos and document attachments
  • We’ve made it easier to assign and complete items in the Site Manager, such as defects and inspections
  • We’ve rehauled the emails sent from Commnia so it’s easier for users to download attachments, view PDF letters, or access the email in Commnia.
  • In addition to filling out Forms on your mobile phone, you can now view and send them.
  • We’ve made improvements to the functions and looks of the mobile phone app.

Bug fixes

  • Fixed several issues around popups appearing twice and other popup errors.
  • We’ve clarified several error messages across the system.
  • We’ve fixed several issues around the Commnia Drive, including deleting and sharing access.
  • The search in Site Diary now works again. Contact lookups that disappeared from some pages have been reinstated.
  • General improvements and UI touch ups to make navigating easier.

Commnia 3.0.7

Forms

  • Forms is now accessible from the Communication menu.
  • You can now assign, edit, share, and delete Forms from the Forms Templates menu.
  • Users can now fill out forms themselves via the Forms Template menu.
  • You can now assign Forms with a due date. The due dates will be reflected in the Forms Entries page.
  • Various UI improvements to the Forms Templates and Forms Entries pages.

New features

  • Builders can now edit the first name, last name, phone number, and job position of their contacts.
  • When an external user updates their details on the My Profile page, they will now have the option to push these updates to builders they work with.
  • Users can now import defects directly from Excel spreadsheets using the Import Defect tool.

Bug fixes

  • The Tender Dashboard will now show the correct results when filtering multiple statuses.
  • Auto-fill suggestions in filter search boxes will now capitalise correctly.
  • Fixed an error where the Meeting Minutes and Site Diary pages would not refresh properly when changing projects.
  • Fixed an error that would appear when accessing Commnia using Google Chrome on certain iPad models.
  • Fixed an error where some Commnia links were giving errors or asking users to log in again.
  • Improved error messaging on projects that are unlicensed or where a licence has expired.
  • Fixed several display issues when using Commnia on a mobile device.
  • Fixed an error where change email requests would not reflect the changes on the user’s profile page.
  • Clicking the buttons on the Company Document Management page will now successful redirect the user to the specified project.
  • Fixed an error where the save button on the contact details page was cutting off for some users with small screens.
  • Photos in Site Diary will now display by default at their full size.
  • Fixed an error where the last message in certain Inbox views was cut off.
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